INVOICES & PAYMENTS

Invoiced in seconds. Paid without the chase.

Sophiie generates the invoice the moment the job's done, syncs it with your accounting software, and chases the unpaid ones for you, so the money side of the business runs itself.

Find out more

Job done. Money in. The paperwork does itself.

Sophiie turns finished jobs into sent invoices, keeps your books in sync, and does the polite chasing you never have time for.

GENERATED IN SECONDS

Job done. Invoice sent.

The job details, the quote, the materials: it's all already in Sophiie. The moment the job's marked complete, she generates the invoice in seconds and gets it to the customer, before it joins the pile of paperwork for Sunday night.

Invoice paid

Sophiie chased it and got you paid

Invoice
1042
Customer
[Customer name]
Amount
$2,101.00AUD
Status
Paid
Sent
Today, 2:15 PM
Generated from the completed job
ON THE GO

Invoice from the ute

No laptop needed. Tell Sophiie the job's done and what to bill, and the invoice is drafted before you've left the street. Same as quoting: your words, her paperwork.

Voice to invoice

Invoice Mary Johnston for the switchboard job, materials plus four hours.

Done. Invoice drafted from the job and ready to send.

Send it through, thanks.

Inbox
ACCOUNTING SYNC

Connects to your accounting software

Sophiie connects to accounting software like Xero, so every invoice lands in your books without double entry. What's sent, what's paid and what's outstanding stays accurate everywhere.

XeroConnected
InvoicesSynced automatically
Your booksAlways up to date
UNPAID INVOICES

Chased for you, politely

Chasing money is the worst job in the business, so give it to Sophiie. She follows up unpaid invoices with friendly reminders and keeps at it until the money lands, while you stay the good guy.

Mary JohnstonInvoice follow-upReminder sent
Invoice sent

Last Tuesday

Reminder

Sent by text, friendly nudge

Next

Another reminder scheduled

COMING SOON

Take payments in the field

Job complete, card out, paid before you leave the driveway. Taking credit card payments on the spot is coming soon to Sophiie. Speak to Sophiie if you want to be first in line.

Job completeMarked on site
Card paymentTap to pay in the field
Paid on the spotComing soon
AI InvoicingInvoices in SecondsXeroAccounting SyncInvoice on the GoUnpaid Invoice ChasingCustomer CRM

What changes

What changes when Sophiie runs the invoicing

  • Faster cash flowInvoices go out the moment the work's done, not at the end of the month.
  • No double entrySophiie and your accounting software stay in sync on their own.
  • The awkward chats, outsourcedSophiie does the chasing, so you never have to make that phone call.
  • Books always currentSent, paid and outstanding are always accurate, everywhere.

Invoicing and payment chasing by trade

Each trade bills its work in its own way. These pages cover invoicing and bookkeeping for specific trades, from the line items on a finished job to chasing the payments that run late.

Tree crews billing stump grinding and green waste from noisy site notes should start with invoicing for tree businesses.

By Friday, blockwork variations and scaffold notes are hard to recall, so bricklayers can get them billed sooner through invoicing for bricklaying businesses.

Builders can create branded invoices for staged work and variations without rebuilding the story from scattered notes, using invoicing for building businesses.

Recurring cleans and multi-location work need the right billing cadence, which is the focus of invoicing for cleaning businesses.

When weather changes a pour, invoicing for concrete businesses covers billing the variation while site details are still accurate.

Along the boundary line, gate and access changes get agreed with the customer, and invoicing for fencing businesses keeps them on the bill.

Inspections and extinguisher servicing billed to property managers need clear line items, the subject of Sophiie invoicing for fire services.

Before the measurements get buried, invoicing for flooring businesses helps turn underlay and room-by-room extras into an invoice.

When notes mix small parts with travel time, the AI generator page on invoicing for handyman businesses covers turning them into a clean invoice.

Diagnostic labour and refrigerant notes, where relevant, can go on the invoice beside GST with Sophiie invoicing for HVAC businesses.

With invoicing for painting businesses, touch-ups and room changes land on an invoice that matches the work the customer actually saw.

Patches and skimming can go on the invoice room by room, before the dust settles, with invoicing for plastering businesses.

For call-out fees and notes on what was repaired or replaced, the AI software page on invoicing for plumbing businesses covers the line items.

Progress payments and access equipment complicate a roof job's bill, and invoicing for roofing businesses deals with both, photos included.

Uninvoiced mows and wrong add-ons are where the books slip, and accounting for lawn care businesses covers catching them before records reach the bookkeeper.

Browse Invoices and Payments by trade

Electricians

Plumbers

HVAC

Landscapers

Lawn care

Carpenters

Handyman Services

Pool Care

Pest control

Invoices and Payments FAQs

Seconds. The job details, quote and materials are already in Sophiie, so the invoice is generated the moment the job's marked complete, ready to send.

Sophiie connects with accounting software like Xero, so invoices land in your books without double entry. Speak to Sophiie about your setup.

Yes. Tell Sophiie the job's done and what to bill, by voice or text, and the invoice is drafted on the spot for you to send.

With polite, persistent reminders by text or email until the invoice is paid. You'll always know what's outstanding and what's been chased.

Taking payments on the spot after the job is complete is coming soon. Speak to Sophiie if you want early access when it lands.

Ready to get paid without the awkward chase?

Sophiie answers, books, quotes, invoices and follows up, so you stay on the tools.

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