Handyman Services

Handyman accounting software

For a handyman, accounting pain usually starts before the books: missing job notes, late invoices, forgotten materials, and awkward payment chasing. Sophiie keeps the job-to-invoice workflow clean and syncs invoice data to Xero.

Learn more about Sophiie's AI office manager.

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Handyman fixing a property fixture on site during the day

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

Invoices from completed jobs

Create professional invoices with line items, tax rates, payment terms, logo, accent colour, and footer messages using the job details already captured in Sophiie.

Smiling Australian tradesperson speaking on a phone while fitting a sliding window

Xero invoice sync

When connected, Sophiie can send new invoices to Xero and update payment status back in Sophiie so you are not entering the same invoice twice.

Australian tradesperson with a tool belt standing in a doorway taking a phone call

Payment reminder workflow

Sophiie can track due dates and send friendly overdue reminders by email, reducing the number of uncomfortable payment calls you need to make.

Australian tradesperson taking a phone call while crouched beside a glass door on site

Job notes beside the money

Materials, site notes, photos, quote details, and customer messages stay with the job, making invoice questions easier to answer.

Australian tradesperson on a phone call while crouched at the entry of a house

Mobile invoice creation

Use voice invoicing or the mobile workflow to draft and send invoices between jobs instead of rebuilding the details at night.

Australian tradesperson standing in a doorway reading a message on a phone

How it works

Set up Sophiie once, then let the work flow

Set invoice defaults
Add payment terms, invoice numbering, tax settings, branding, footer notes, and any Xero connection your business uses.
Capture the job properly
Sophiie records calls, notes, job status, materials, and quote details so the invoice starts with better information.
Send invoices promptly
Create the invoice from the completed job, review the line items, and send it before the details fade.
Let reminders handle the chase
Sophiie tracks payment status and follows up overdue invoices while Xero keeps the accounting record.

The accounting problem starts with job admin

Small handyman businesses often do the work first and reconstruct the paperwork later. A repair, a trip to the hardware store, an extra hour on site, and a customer request can all be forgotten by the time the invoice is written.

Sophiie helps close that gap. Calls, job notes, photos, quotes, and completion details sit together, so invoicing is less about memory and more about reviewing a clear job record.

Keep formal accounting where it belongs

Sophiie is not a tax agent, bank reconciliation tool, or bookkeeping platform. It helps create invoices, track status, sync with Xero, and send reminders so the accounting system receives cleaner invoice data.

That is the work most handymen feel every week. The faster the invoice goes out and the cleaner the line items are, the less time you spend chasing money after dark.