Does it sync with Xero?

Yes. Sophiie's invoicing workflow can sync invoices with Xero when connected.

Can it chase late payments?

Yes. Sophiie can send automated overdue invoice reminders according to your follow-up settings.

Can it handle different billing types?

Sophiie's invoicing workflow supports flexible billing details, including line items, terms, and recurring customer context.

AI office manager

Pest control billing software

Invoices, payment tracking, reminders, and Xero sync for completed treatments.

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

Invoice creation

Turn finished pest work into a clear bill with the service details, totals, terms, and customer information included.

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Flexible billing details

Use line items, payment terms, tax settings, and notes to match the way your pest control business bills.

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Xero sync

Send invoices to Xero automatically when the integration is connected.

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Payment status

See paid, pending, or overdue invoices without switching between scattered records.

Australian tradesperson taking a phone call while crouched beside a glass door on site

Automatic reminders

Sophiie can follow up overdue invoices with professional reminder emails based on your settings.

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How it works

Set up Sophiie once, then let the work flow

Set billing rules
Configure invoice branding, terms, tax, numbering, footer notes, and Xero sync.
Use job context
Completed treatments, customer details, service notes, and communication history stay near the invoice workflow.
Send invoices promptly
Generate and send invoices after the job instead of waiting for end-of-week admin.
Track and remind
Monitor payment status and let Sophiie send overdue reminders at the right time.

Billing should not wait until the end of a pest control week

Pest control teams often move quickly between residential jobs, commercial sites, reservice visits, and recurring accounts. If billing waits until later, small details can be missed and invoices go out slower than they should.

Sophiie helps bring billing closer to the work. Customer details, service notes, invoice creation, Xero sync, and payment reminders can all live in the same operational workflow.

Invoices stay connected to customers

When a customer asks what a bill covers, the office can check the service history, call notes, messages, and invoice status together. That makes billing conversations easier to handle.

Sophiie can also track payment status and send polite reminders, so overdue invoices do not rely on someone remembering to chase them.

Designed for service billing, not accounting replacement

Sophiie supports invoice generation and Xero sync. Your accounting platform and adviser still handle the broader financial system, while Sophiie reduces the manual billing work around each pest control job.