The AI Operating System for HVAC Businesses

Where Sophiie fits in your HVAC business

Each of these pages takes one part of your HVAC back office, from the no-cooling call and the install quote to technician scheduling and chasing payments. Pick the one that matches the admin eating into your week.

Sophiie's HVAC chatbot can tell a service enquiry from an install quote and collect system details before the job is booked or flagged.

Inbox threads about service requests and install enquiries get draft replies from your knowledge base with the HVAC email responder.

Invoices that carry call-out fees and diagnostic labour are what HVAC invoicing helps create, with Xero sync and overdue follow-up.

While you're driving or on site, HVAC phone answering captures the system type and symptoms, then books or flags the job by your rules.

Your SMS threads sit in one inbox with HVAC text messaging, and Sophiie helps draft replies while your techs stay on site.

Restaurant breakdowns and rescheduled maintenance visits are the focus of commercial HVAC field service software, which keeps equipment notes on the job record.

The trouble often starts before the ledger, with missed install extras and late invoices, which is why HVAC accounting centres on the job-to-invoice step.

Asking about urgency and access before a slot gets picked is the idea behind HVAC booking.

Today's breakdown can become next season's maintenance call, so a crm for HVAC jobs keeps system notes and job history together.

Deciding between a junior tech and a specialist is still your call, and HVAC dispatch is about giving that decision better context.

Where the estimate depends on access and equipment choices, HVAC estimating covers capturing the request and booking a time to quote on site.

Part notes and supplier checks can get lost between calls and inboxes, so HVAC inventory management keeps materials conversations attached to the job.

Callers with a unit that's failed get a professional answer from a virtual receptionist for HVAC jobs, with the details your office needs captured.

A split-system fault or a ducted maintenance request becomes an organised job record with status and notes through HVAC job management.

For summer breakdowns and maintenance runs, HVAC smart scheduling applies your assignment rules and creates pending or confirmed bookings.