Grow Your Tree Care Revenue with AI Virtual Receptionist

Run your tree care business on autopilot. Sophiie captures calls and enquiries, qualifies jobs, schedules crews and equipment, sends quotes and invoices, and keeps every communication in one place. Fewer admin hours. More profitable jobs. Safer crews.

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“I have been nothing if not super impressed with everything about this. The product itself is amazing and really easy to set up, and the support is fantastic as well. Very much loving Sophiie at the moment!”

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From missed calls to booked jobs with AI

Sophiie turns missed enquiries into confirmed work. It answers calls 24/7, qualifies crown lifting, stump grinding or removals, and books jobs straight into your crew and equipment calendars. Enquiries are routed to the right team, client follow-ups are automated, and every call is logged with a transcript. On site, techs capture notes and photos into detailed job sheets, while the office sends professional quotes and invoices that get paid faster.

Round-the-Clock Call Handling

Sophiie runs day and night, classifying inbound calls as urgent, routine or follow-up work. That’s critical across Australia’s higher-risk weather season (Oct–Apr) and local storm/cyclone events when fallen trees create time-sensitive hazards and emergency demand surges.

24/7 AI Scheduler for Arborists

No more clashes or wasted travel. Sophiie auto-schedules jobs by location and skill, then sends branded confirmations to customers. Evidence-backed SMS nudges have delivered ~32% fewer missed appointments in NSW-based behavioural studies.

All-in-One AI Office Manager

With Sophiie, it’s easy to manage jobs from first contact to payment: assign crews, attach site photos and risk assessments, track status, and hand off cleanly between field and office. This aligns with Safe Work Australia guidance to identify and manage risks in tree work and to document safe methods and controls.

AI Messaging for Arborists

Keep SMS and email in one place so quotes, confirmations, weather-delay notices, and ETAs send automatically, with replies linked to the job. This matches how Australians now communicate (mobile and app-based calling/messaging rising as landline use falls to ~15%), and mirrors public services’ routine reliance on SMS reminders to improve attendance.

Capture Leads with Your AI Website Chatbot

Turn website traffic into booked jobs with Sophiie, your 24/7 AI receptionist chatbot. It captures inquiries and client details instantly, providing professional online support so you never miss an opportunity, day or night.

Customise Sophiie: Your AI, Your Way

Imagine an AI receptionist that truly grasps your business's nuances. With our unique Train Sophiie feature, you can effortlessly tailor its responses to reflect your brand's specific pricing, tone, and operational style.

How It Works

Sophiie makes it easy to run your electrical business without missing a beat. Here’s how:

STEP 1

Train Sophiie

Add your services, pricing, and regions so she understands your business.

STEP 2

Connect Your Tools

Sync calendars, Xero, ServiceM8, or other apps via Zapier or API.

STEP 3

Forward Calls & Messages

Route calls to Sophiie and embed web chat or forms on your site.

STEP 4

Automate Your Workflow

Bookings, quotes, invoices, and reminders all run seamlessly in sync.

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Frequently asked questions

Find quick answers to common questions about how Sophiie AI works

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How does pricing for Sophiie work for my tree service company or arborist business?

We offer simple, transparent plans with monthly billing. Pricing scales by usage and seats so independent arborists, growing tree care teams, and multi-crew contractors only pay for what they need.

What is the process to integrate Sophiie and start auto-booking tree removal and trimming jobs?

The process is fast. Sign up, connect your existing calendar (Google/Outlook) and accounting software (like Xero), add your specific tree care services and rates, import client contacts, and then switch on the AI to handle all tree service phone answering and booking. Most tree service teams go live the same day, and we provide comprehensive in-app guidance for setup.

Will Sophiie sync with our current calendar to manage arborist crew scheduling and avoid clashes?

Yes. Two-way calendar sync (Google Calendar/Outlook) keeps your arborist crew scheduling accurate, and Zapier integration can support other data synchronisation.

Can Sophiie integrate with our existing arborist CRM or lead management system?

Yes. You can use Zapier or API access to push new contacts, deals, and activities directly to your existing CRM or tree inventory software.

Is 24/7 after-hours phone answering included for urgent tree emergency calls?

Yes. Sophiie's AI phone answering runs all day and night, specifically capturing all urgent tree emergency calls (like storm damage or fallen trees). We include emergency routing to on-call staff, plus transcripts and recordings are stored for audit and compliance.

Can Sophiie book tree care consultations and tree removal appointments directly into our team calendar?

Yes. Sophiie syncs with Google Calendar, Outlook, and popular field service software like ServiceM8. Availability is checked instantly to avoid double-bookings.

Work Smarter, Not Harder with Sophiie

Sophiie is built to support the trades industry, giving you the freedom to focus on your craft while she handles the admin. From the first customer call to the final job summary, Sophiie ensures your business runs like a well-oiled machine.

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