Win More Painting Jobs with AI Virtual Receptionist

Turn more enquiries into booked work. Sophiie answers 24/7, books quotes into your calendar, and organises colours, finishes, photos, and client messages per job. Send detailed quotes for quick approval, keep multi-stage work on track with reminders, and close out with prompt invoicing.

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“I have been nothing if not super impressed with everything about this. The product itself is amazing and really easy to set up, and the support is fantastic as well. Very much loving Sophiie at the moment!”

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How Sophiie AI Helps  
Your Painting Business

From colour consults to final coat, momentum matters. Sophiie captures enquiries so you never miss a call, books quote visits and staged returns to auto schedule jobs, and keeps colours, finishes, photos and messages per job to manage jobs and clients. After sign-off, Sophiie send invoices instead of you so you can move straight to the next project.

Seamlessly Integrate Your AI Sales Tool

Use the AI Chatbot as a frontline sales tool. It qualifies leads based on criteria you define (e.g., job value or urgency) and forwards only the highest-priority opportunities to your team.

Smart AI Scheduling for Painters

Sophiie predicts optimal appointment times and sends branded confirmations with SMS follow-ups. Behavioural findings from NSW healthcare studies showed ~32% fewer missed appointments, demonstrating clear operational gains.

AI Office Manager for Your Jobs

Every project’s details are tracked from start to finish in a unified view. This approach meets Australian guidance for accurate, retrievable business data and clear audit trails.

All-in-One SMS and Email Manager for Painters

Sophiie automates every customer update. With the decline of landlines and rise of internet-based chat, it keeps your communication modern and consistent.

24/7 Calls Coverage with AI

Running 24/7, Sophiie captures every paint enquiry, categorising calls by urgency and booking directly into your calendar. She’s optimised for a market where automation bridges customer caution with rapid response.

Master Your Lead Qualification Process

Use the Train Sophiie feature as a centralised location for all business rules, ensuring that the AI, like a new employee, is trained once but works perfectly across all communication channels.

How It Works

Sophiie makes it easy to run your electrical business without missing a beat. Here’s how:

STEP 1

Train Sophiie

Add your services, pricing, and regions so she understands your business.

STEP 2

Connect Your Tools

Sync calendars, Xero, ServiceM8, or other apps via Zapier or API.

STEP 3

Forward Calls & Messages

Route calls to Sophiie and embed web chat or forms on your site.

STEP 4

Automate Your Workflow

Bookings, quotes, invoices, and reminders all run seamlessly in sync.

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Frequently asked questions

Find quick answers to common questions about how Sophiie AI works

How does pricing for Sophiie work for my trade business?

We offer simple, transparent plans with monthly billing. Pricing scales by usage and seats so you only pay for what they need. Our goal is to ensure Sophiie is a profitable tool for managing calls, jobs and messagings bookings.

What is the process to integrate Sophiie with current system and start auto-booking jobs?

The process is fast. Sign up, connect your existing calendar (Google/Outlook) and accounting software (like Xero), add your specific services and rates, import client contacts, and then switch on the AI to handle phone answering and booking. Most teams go live the same day, and we provide comprehensive in-app guidance for setup.

Will Sophiie sync with our current calendar to manage scheduling and avoid clashes?

Yes. Two-way calendar sync (Google Calendar/Outlook) keeps your crew scheduling accurate, and Zapier integration can support other data synchronisation.

Can Sophiie integrate with our existing CRM or lead management system?

Yes. You can use Zapier or API access to push new contacts, deals, and activities directly to your existing CRM or tree inventory software.

Is 24/7 after-hours phone answering included?

Yes. Sophiie's AI phone answering runs all day and night, specifically capturing all urgent calls. We include emergency routing to on-call staff, plus transcripts and recordings are stored for audit and compliance.

Can Sophiie book jobs directly into our team calendar?

Yes. Sophiie syncs with Google Calendar, Outlook, and popular field service software like ServiceM8. Availability is checked instantly to avoid double-bookings.

Work Smarter, Not Harder with Sophiie

Sophiie is built to support the trades industry, giving you the freedom to focus on your craft while she handles the admin. From the first customer call to the final job summary, Sophiie ensures your business runs like a well-oiled machine.

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