Keep Your Landscaping Schedule Full with AI Virtual Receptionist

Grow a more profitable landscaping business. Sophiie captures enquiries 24/7, books quotes or maintenance visits, and keeps designs, site notes, and client comms together. Use SMS/email for confirmations, weather updates, and ETAs so crews stay on time and recurring runs stay full.

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“I have been nothing if not super impressed with everything about this. The product itself is amazing and really easy to set up, and the support is fantastic as well. Very much loving Sophiie at the moment!”

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How Sophiie’s AI Helps  
Your Landscaping Business

Projects and maintenance runs both stay on track. Sophiie captures enquiries so you never miss a call, books quotes or recurring visits to auto schedule jobs, and keeps designs, site notes and client updates together to manage jobs and clients. After completion or each visit, Sophiie send invoices instead of you.

Match Sophiie to Your Technician Skills

Upload details about your crew's specialties. You can Train Sophiie to understand which technician is best suited for a specific job type leading to smarter assignments.

AI Intelligent Scheduling for Landscaping

Sophiie matches job type and technician availability to reduce downtime. Behavioural trials in NSW hospitals demonstrated ~32% fewer missed appointments when clients received SMS reminders, now applied to trades.

AI Call Answering for Landscapers

Operating 24 hours a day, Sophiie sorts calls by urgency, confirming appointments within seconds. She alerts emergency responders when required, built for a market where phone screening and digital-first expectations reshape customer contact.

Automated Calls Answering and Tracking

Keep every job structured and well informed. Sophiie’s job timeline collects every communication and update, helping you follow Australian guidance for record-keeping and cash-flow monitoring.

Text, Confirm and Update Clients Automatically

Let Sophiie handle routine communication with branded SMS and email. With landline use declining to 15%, automation aligns perfectly with Australia’s digital-first habits.

Capture Job Details Instantly with AI

The AI Chatbot ensures you get all the required information (location, service needed, client contact) on the first interaction, eliminating the back-and-forth needed for basic qualification.

How It Works

Sophiie makes it easy to run your electrical business without missing a beat. Here’s how:

STEP 1

Train Sophiie

Add your services, pricing, and regions so she understands your business.

STEP 2

Connect Your Tools

Sync calendars, Xero, ServiceM8, or other apps via Zapier or API.

STEP 3

Forward Calls & Messages

Route calls to Sophiie and embed web chat or forms on your site.

STEP 4

Automate Your Workflow

Bookings, quotes, invoices, and reminders all run seamlessly in sync.

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Frequently asked questions

Find quick answers to common questions about how Sophiie AI works

How does pricing for Sophiie work for my trade business?

We offer simple, transparent plans with monthly billing. Pricing scales by usage and seats so you only pay for what they need. Our goal is to ensure Sophiie is a profitable tool for managing calls, jobs and messagings bookings.

What is the process to integrate Sophiie with current system and start auto-booking jobs?

The process is fast. Sign up, connect your existing calendar (Google/Outlook) and accounting software (like Xero), add your specific services and rates, import client contacts, and then switch on the AI to handle phone answering and booking. Most teams go live the same day, and we provide comprehensive in-app guidance for setup.

Will Sophiie sync with our current calendar to manage scheduling and avoid clashes?

Yes. Two-way calendar sync (Google Calendar/Outlook) keeps your crew scheduling accurate, and Zapier integration can support other data synchronisation.

Can Sophiie integrate with our existing CRM or lead management system?

Yes. You can use Zapier or API access to push new contacts, deals, and activities directly to your existing CRM or tree inventory software.

Is 24/7 after-hours phone answering included?

Yes. Sophiie's AI phone answering runs all day and night, specifically capturing all urgent calls. We include emergency routing to on-call staff, plus transcripts and recordings are stored for audit and compliance.

Can Sophiie book jobs directly into our team calendar?

Yes. Sophiie syncs with Google Calendar, Outlook, and popular field service software like ServiceM8. Availability is checked instantly to avoid double-bookings.

Work Smarter, Not Harder with Sophiie

Sophiie is built to support the trades industry, giving you the freedom to focus on your craft while she handles the admin. From the first customer call to the final job summary, Sophiie ensures your business runs like a well-oiled machine.

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