Handyman Services

Handyman invoicing software

The best time to invoice a handyman job is while the details are fresh. Sophiie helps turn completed work into a professional invoice, sync it to Xero, and follow up if payment slips.

Learn more about Sophiie's job management software.

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Handyman fixing a property fixture on site during the day

Speak to Sophiie

A live demo call from Sophiie. Two minutes, no sales pitch.

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

Invoices from job records

Use captured job details, saved services, line items, tax rates, and payment terms to create a professional invoice quickly.

Australian tradesperson leaning against a ute answering a phone call on site

Voice invoicing on the go

Speak the customer, job, line items, and amounts into Sophiie so an invoice draft can be created before you leave the suburb.

Australian tradesperson sitting in a ute taking a phone call

Xero sync and status updates

Connected invoices can push to Xero or QuickBooks, and payment status can flow back into Sophiie for clearer visibility.

Australian tradesperson crouching by a glass door using a phone on speaker

Automatic payment reminders

Set reminder timing so overdue invoices receive friendly, professional follow-up without manual chasing.

Australian tradesperson with a tool belt standing in a doorway taking a phone call

Customer history beside invoices

Invoice questions are easier when the call summary, quote, job notes, photos, and payment history are all visible.

Australian tradesperson crouching in a doorway on site using a smartphone

How it works

Set up Sophiie once, then let the work flow

Configure invoice settings
Set logo, accent colour, tax rate, payment terms, invoice numbering, footer message, and Xero connection.
Complete the job record
Make sure labour, materials, notes, photos, and any agreed extras are recorded before invoicing.
Create and send the invoice
Generate the invoice from the job, review line items, and send it by email or SMS.
Track and remind
Sophiie tracks payment status and sends reminders for overdue invoices based on your settings.

Late invoices are usually a workflow issue

For handyman operators, invoicing often happens after the real workday is finished. By then, the exact materials, extra task, or agreed discount can be harder to remember.

Sophiie reduces that delay by keeping the job record close to the invoice. Notes, quote details, customer messages, and photos are already attached, so creating the invoice is less of a reconstruction job.

From finished task to payment follow-up

Once a job is complete, Sophiie can help draft a branded invoice, send it, sync it to Xero, and track whether it has been paid. If the due date passes, Sophiie can send a professional reminder.

That is a practical improvement for small jobs where profit disappears when billing is delayed or forgotten.