Can it store colour choices?

Yes. You can keep room notes, colours, finishes, prep notes, and customer preferences on the CRM record.

Can Sophiie follow up painting quotes?

Yes. Reminders and dashboard communication help your team follow up on approvals and colour decisions.

Does it replace takeoff or paint calculation tools?

No. Sophiie supports intake, quoting workflow, customer communication, scheduling, and reminders around your existing estimating process.

Painters

Painting estimating software for room notes and quote follow-up

Estimating support for painters quoting changing scopes.

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Painter applying a fresh coat of paint to an interior wall on site

Speak to Sophiie

A live demo call from Sophiie. Two minutes, no sales pitch.

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

Room and surface intake

Record rooms, ceilings, trims, exterior areas, prep, access, colour status, and photos needed.

Australian painter on a ladder holding a phone while painting a wall

AI quote creation

Use trained painting services and pricing to help generate a professional quote for review.

Australian painter in overalls checking a phone beside a step ladder inside a house

Customer record for revisions

Keep scope changes, colour decisions, calls, texts, emails, and notes on one timeline.

Australian painter in overalls taking a phone call while moving a ladder in a hallway

Follow-up reminders

Set prompts for colour confirmation, quote approval, deposit conversations, and start date updates.

Australian tradesperson crouching in a doorway on site using a smartphone

Invoice workflow later

When work is complete, use Sophiie invoicing for branded invoices, payment tracking, Xero sync, and reminders.

Australian tradesperson taking a phone call while crouched beside a glass door on site

How it works

Set up Sophiie once, then let the work flow

Train painting services and pricing
Add interior, exterior, prep, repairs, finishes, standard line items, and common customer questions.
Capture the quote request
Sophiie records customer details, rooms, surfaces, timing, access, and missing information.
Generate a draft quote
Use AI quoting support to build from trained services, then review before sending.
Track approval and colours
Use reminders and the CRM timeline to follow up on colour choices, revised scope, and booking dates.

Painting estimates change as details become clear

A customer may start with two rooms, then add ceilings, trims, exterior touch-ups, plaster repairs, or a feature wall. Prep requirements and finish choices can change the quote.

How Sophiie helps the estimate process

Sophiie captures calls, texts, emails, and website enquiries, then keeps room notes, surface details, colour questions, and reminders in the CRM. AI quoting can use your trained services and pricing to help create professional quotes.