Can customers send photos?

Yes. Sophiie's webform can capture photos or files to help the team understand the project before estimating.

Can it follow up estimates?

Yes. Painting estimate reminders can be sent by text or email, with the reply and status saved in the CRM.

Can accepted estimates become jobs?

Yes. When a painting estimate is accepted, the scope can carry forward into the booking workflow.

Painters

Painter estimate software

From first enquiry to quote follow-up and scheduled start.

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Painter applying a fresh coat of paint to an interior wall on site

Speak to Sophiie

A live demo call from Sophiie. Two minutes, no sales pitch.

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

Room and surface intake

Ask whether the project is interior, exterior, trim, deck, fence, cabinet, or patch-and-paint work before estimating.

Australian painter on a ladder holding a phone while painting a wall

Photo and access capture

Use webforms to collect photos, property access, ceiling height notes, surface condition, and preferred timing.

Australian painter in overalls checking a phone beside a step ladder inside a house

Estimate from service list

Sophiie can support quote creation from your trained services, packages, pricing notes, and business rules.

Australian painter in overalls taking a phone call while moving a ladder in a hallway

Quote follow-up

Pending painting estimates can receive professional SMS or email follow-up without manual chasing.

Australian tradesperson standing in a doorway reading a message on a phone

Approved job booking

When the customer accepts, Sophiie can help move the estimate into a scheduled job with context attached.

Australian tradesperson sitting in a ute taking a phone call

How it works

Set up Sophiie once, then let the work flow

Train painting services and questions
Add project categories, prep requirements, service areas, estimating rules, and photos needed.
Capture the project scope
Sophiie records room count, surfaces, condition, access, timeline, photos, and customer details.
Prepare or review the estimate
Simple service-list estimates can move quickly, while larger projects can be flagged for review.
Follow up and schedule work
Track quote status, send reminders, and create bookings for approved painting jobs.

Painting estimates depend on the details customers forget

A customer may ask for a painting estimate without mentioning wall condition, ceiling height, trim, repairs, access, or whether the work is interior or exterior. Every missing detail creates another call before the quote can move.

Sophiie helps structure that first conversation. She collects the project type, room or area details, surface condition, timing, and photos where useful, then stores the information in the customer profile.

Faster estimates without pretending photos are measurements

Sophiie can help prepare estimates from your trained service list and pricing notes, but the painting business stays in control of final scope and pricing. Larger projects can be flagged for human review with the intake notes already attached.

That keeps the workflow accurate while reducing the time spent chasing basics.

Quote follow-up becomes part of the system

Painting customers often compare several quotes. Sophiie can send polite follow-up messages, track pending or approved estimates, and help schedule accepted work so good opportunities do not sit forgotten in an inbox.

Services & features