Can it collect photos from customers?

Yes. Sophiie's webform workflow can accept photos or files with the enquiry.

Does it manage painting job history?

Sophiie's CRM and job tools can store customer history, job notes, scheduled work, reminders, and communications.

Can it handle invoicing?

Yes. Painters can use Sophiie to raise invoices, see payment state, remind late payers, and connect invoice records to Xero or QuickBooks.

Painters

Painter software for calls, estimates, and jobs

For painting teams juggling calls, site visits, quotes, and job starts.

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Painter applying a fresh coat of paint to an interior wall on site

Speak to Sophiie

A live demo call from Sophiie. Two minutes, no sales pitch.

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

AI receptionist

Sophiie answers calls while painters are on site and captures project type, location, contact details, and urgency.

Australian painter in overalls taking a phone call while moving a ladder in a hallway

Webform and photo intake

Customers can submit photos, room details, access notes, and preferred timing through a structured form.

Australian painter on a ladder holding a phone while painting a wall

Estimate management

Prepare quotes from your service list, track pending estimates, and follow up by SMS or email.

Australian painter in overalls checking a phone beside a step ladder inside a house

Job and customer CRM

Store notes, calls, messages, project history, reminders, assigned staff, and upcoming work in one customer timeline.

Smiling Australian tradesperson speaking on a phone while fitting a sliding window

Invoice workflow

After completion, Sophiie can help create invoices, track payments, send reminders, and sync with Xero.

Australian tradesperson on a phone call while crouched at the entry of a house

How it works

Set up Sophiie once, then let the work flow

Teach Sophiie your painting business
Add services, prep notes, project categories, service areas, quote rules, and customer questions.
Capture every enquiry
Phone, text, email, chatbot, and webform enquiries become organised customer records.
Move from scope to estimate
Use photos, notes, reminders, and quote status to manage estimates without losing details.
Schedule and invoice
Approved work can be booked, tracked, completed, and invoiced through Sophiie's workflow.

Painting businesses sell trust before they sell paint

Customers want to know that the painter understood the scope, remembered the details, and will follow through. That is hard when enquiries are split across missed calls, text photos, emails, and verbal site notes.

Sophiie brings those pieces into one front-office workflow. She answers, captures the project context, stores photos and notes, and keeps the estimate and follow-up steps visible.

Estimates and jobs stay connected

A painting estimate can turn into a booked job weeks later. Sophiie's CRM keeps the original request, customer messages, quote status, reminders, and schedule details together so the team does not have to start over.

For larger jobs, the business can still review the scope manually. Sophiie is there to remove admin drag, not to replace quoting judgement.

A cleaner path to payment

When the work is complete, Sophiie's invoice workflow can create branded invoices, track paid or overdue status, send reminders, and sync with Xero. That helps the business stay professional through the whole customer lifecycle.

Services & features