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Painters
Project management software for painters
Customer notes, estimates, crew schedules, and invoices connected
Learn more about Sophiie's AI office manager.
Project workflows for painting businesses
Use Sophiie to keep prep, quoting, scheduling, customer communication, and billing organised.
01
Scope and colour note capture
Record interior or exterior scope, rooms, surfaces, access, photos, colour notes, customer preferences, and timing.
02
Estimate creation
Build estimates from your service list, descriptions, pricing inputs, terms, and job details.
03
Crew scheduling
Schedule prep days, painting stages, touch-ups, and weather-affected exterior work, then assign team members.
04
Job status and photos
Keep before photos, notes, attachments, assigned painters, status updates, and reminders on the job record.
05
Invoicing and follow-up
Create invoices, sync with Xero, track payment status, and send reminders for unpaid work.
How it works
Set up Sophiie once, then let the work flow
Train Sophiie on your painting services
Add interior, exterior, repaint, repair, prep, touch-up, and commercial services with quote questions and invoice settings.
Capture the project brief
Use Sophiie to gather photos, rooms or surfaces, access, colour notes, timing, and customer details.
Estimate and schedule stages
Create the estimate, follow up approval, schedule prep and painting days, and assign the crew.
Track completion and payment
Update status, store final notes or photos, invoice completed work, and follow up payment.
Painting projects fail when details drift
Painting work has a lot of detail before the first coat: surfaces, prep, colour selections, access, pets, furniture, weather, stages, and customer expectations. When those details are split across texts and notes, the crew can arrive without the full brief.
Sophiie keeps enquiry details, photos, customer records, estimates, schedules, job notes, and reminders connected in one workflow.
Estimate, schedule, and track the stages
A repaint may need an estimate, customer approval, prep day, painting days, touch-up, and invoice. Sophiie helps manage the office trail across those stages. Jobs can have assigned team members, scheduled dates, notes, photos, and status updates.
If exterior weather changes the plan, rescheduling and customer messaging can happen without losing the original job context.
Professional follow-through after the last coat
Once the work is complete, Sophiie can help create invoices, sync with Xero, track payment, and remind customers professionally. CRM history also helps with future repaint or maintenance opportunities.
Sophiie does not replace painter judgement or estimating expertise. It keeps the project administration clear enough for that expertise to be delivered consistently.
Services & features
Related Sophiie services for Painters
6 services
Smart Scheduling for Painters
Sophiie helps painters manage rooms or exterior areas, surface condition, colour status, access notes, scheduled work, notes, reminders, and customer follow-up.
Learn more about Smart Scheduling for PaintersAI Invoice Generator for Painters
AI Invoice Generator for Painters from Sophiie helps painters create branded invoices with detailed line items, Xero sync, payment status, and reminders.
Learn more about AI Invoice Generator for PaintersAI Quoting for Painters
Create branded painting quotes from your service list, captured scope, pricing, GST, and terms, then follow up and convert accepted work.
Learn more about AI Quoting for PaintersPainter CRM for Colour Choices, Quotes, and Follow-Up
A painter CRM for keeping room details, colour preferences, prep notes, quote revisions, and follow-ups together.
Learn more about Painter CRM for Colour Choices, Quotes, and Follow-UpAI Email Responder for Painters
Sophiie helps painting crews manage email enquiries with trained drafts, thread context, attachments, and follow-up notes for painting work.
Learn more about AI Email Responder for PaintersAI Chatbot for Painters
Sophiie helps painters with website chat: collecting rooms, surfaces, prep, height, access, colour stage and quote visit timing, answering approved FAQs, booking suitable work and keeping customer history organised.
Learn more about AI Chatbot for Painters
Other businesses we serve
Whichever trade you're in, learn more about Sophiie's AI admin tools for tradies.
Electricians
Calls, quotes and scheduling on autopilot.
Plumbers
Emergency and routine calls, handled 24/7.
HVAC
Service calls and installs booked for you.
Landscapers
Quotes and site visits locked in fast.
Carpenters
Inquiries and jobs booked while you build.
Cleaners
Recurring and one-off bookings, all handled.
Fire services
Compliance visits and callouts, booked for you.
Flooring
Quotes and installs booked while you lay.
Handymen
Every small job captured and scheduled.
Plasterers
Inquiries answered while you're on the trowel.
Pool care
Regular services and callouts, scheduled.
Fencing
Site visits and quotes locked in fast.
Concreters
Pour dates and quotes, no phone tag.
Roofers
Urgent leak calls answered around the clock.
Bricklayers
Quotes and schedules handled between lays.
Arborists
Tree work quoted and booked while you climb.
Builders
Calls and job admin handled at every stage.
Frequently asked questions
Yes. Job notes can include colour preferences, room or surface details, access notes, photos, and customer instructions.
Yes. Sophiie supports scheduling, assigned team members, rescheduling, job status, reminders, and customer messaging.
Sophiie can help create painting estimates from your saved services, descriptions, pricing inputs, and captured job details for review before sending.
Sophiie supports rescheduling and customer messaging. Your team remains responsible for weather and site decisions.
Keep painting projects organised from estimate to invoice
Use Sophiie to capture scope notes, schedule crews, track job progress, send invoices, and follow up customers.