Painters

Project management software for painters

Customer notes, estimates, crew schedules, and invoices connected

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Painter applying a fresh coat of paint to an interior wall on site

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Project workflows for painting businesses

Use Sophiie to keep prep, quoting, scheduling, customer communication, and billing organised.

01

Scope and colour note capture

Record interior or exterior scope, rooms, surfaces, access, photos, colour notes, customer preferences, and timing.

Australian painter on a ladder holding a phone while painting a wall
02

Estimate creation

Build estimates from your service list, descriptions, pricing inputs, terms, and job details.

Australian painter in overalls checking a phone beside a step ladder inside a house
03

Crew scheduling

Schedule prep days, painting stages, touch-ups, and weather-affected exterior work, then assign team members.

Australian painter in overalls taking a phone call while moving a ladder in a hallway
04

Job status and photos

Keep before photos, notes, attachments, assigned painters, status updates, and reminders on the job record.

Australian tradesperson with a tool belt standing in a doorway taking a phone call
05

Invoicing and follow-up

Create invoices, sync with Xero, track payment status, and send reminders for unpaid work.

Australian tradesperson taking a phone call while crouched beside a glass door on site

How it works

Set up Sophiie once, then let the work flow

  1. Train Sophiie on your painting services

    Add interior, exterior, repaint, repair, prep, touch-up, and commercial services with quote questions and invoice settings.

  2. Capture the project brief

    Use Sophiie to gather photos, rooms or surfaces, access, colour notes, timing, and customer details.

  3. Estimate and schedule stages

    Create the estimate, follow up approval, schedule prep and painting days, and assign the crew.

  4. Track completion and payment

    Update status, store final notes or photos, invoice completed work, and follow up payment.

Painting projects fail when details drift

Painting work has a lot of detail before the first coat: surfaces, prep, colour selections, access, pets, furniture, weather, stages, and customer expectations. When those details are split across texts and notes, the crew can arrive without the full brief.

Sophiie keeps enquiry details, photos, customer records, estimates, schedules, job notes, and reminders connected in one workflow.

Estimate, schedule, and track the stages

A repaint may need an estimate, customer approval, prep day, painting days, touch-up, and invoice. Sophiie helps manage the office trail across those stages. Jobs can have assigned team members, scheduled dates, notes, photos, and status updates.

If exterior weather changes the plan, rescheduling and customer messaging can happen without losing the original job context.

Professional follow-through after the last coat

Once the work is complete, Sophiie can help create invoices, sync with Xero, track payment, and remind customers professionally. CRM history also helps with future repaint or maintenance opportunities.

Sophiie does not replace painter judgement or estimating expertise. It keeps the project administration clear enough for that expertise to be delivered consistently.

Services & features

All Sophiie services for Painters

Other businesses we serve

Frequently asked questions

Yes. Job notes can include colour preferences, room or surface details, access notes, photos, and customer instructions.

Keep painting projects organised from estimate to invoice

Use Sophiie to capture scope notes, schedule crews, track job progress, send invoices, and follow up customers.

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