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Landscapers
Project management software for landscapers
From first enquiry to scheduled crew work and invoice follow-up
Learn more about Sophiie's AI office manager.
Project workflows for landscaping teams
Use Sophiie for the office tasks around installs, maintenance, clean-ups, and recurring garden work.
01
Site detail intake
Capture customer goals, access, photos, property notes, preferred timing, maintenance frequency, and quote requirements.
02
Quotes from service inputs
Build quotes from your trained landscaping services, products, descriptions, pricing inputs, and terms.
03
Crew calendar management
Schedule design visits, prep days, planting, turf, irrigation checks, and recurring maintenance in the calendar.
04
Job records with photos and notes
Keep before photos, site notes, materials context, assigned team members, status updates, and reminders attached.
05
Invoices and recurring follow-up
Invoice completed work, sync with Xero, send payment reminders, and set prompts for seasonal or recurring service.
How it works
Set up Sophiie once, then let the work flow
Train your landscaping workflow
Add service categories, quote questions, maintenance plans, team availability, service areas, and invoice settings.
Capture the site brief
Let Sophiie gather photos, property notes, customer goals, timing, and access information from calls or messages.
Quote and schedule
Create the quote, follow up approval, schedule crews, and keep job details visible.
Track and follow up
Update status, add photos, invoice completed work, and set reminders for maintenance or seasonal jobs.
Landscaping work mixes projects and repeat service
A landscaping business may quote a garden refresh in the morning, schedule lawn maintenance after lunch, and follow up a retaining or planting project at night. The admin problem is keeping each type of work clear without running separate systems.
Sophiie helps by connecting enquiries, landscaping customer records, quotes, schedules, job notes, photos, invoices, and reminders.
Keep the site brief attached
Landscaping jobs rely on site details: access, photos, garden goals, irrigation notes, materials, maintenance frequency, and customer preferences. Sophiie can capture those details during calls, texts, emails, or chatbot conversations and keep them on the job record.
That makes handover easier when a quote becomes scheduled work and a scheduled job becomes an invoice.
Support field decisions without replacing them
Sophiie does not design gardens, calculate structural retaining walls, or make horticultural decisions. It supports the workflow around those decisions: communication, quote preparation, scheduling, job tracking, billing, and follow-up.
For landscapers, that means more of the business can keep moving while the team is on site.
Services & features
Related Sophiie services for Landscapers
6 services
Smart Scheduling for Landscapers
Sophiie checks calendars, applies booking rules, assigns the right crew, and manages landscaping appointments, reschedules, and reminders.
Learn more about Smart Scheduling for LandscapersAI Invoicing for Landscapers
Create branded landscaping invoices, add GST and line items, sync to Xero, track payment status, and send overdue reminders with Sophiie.
Learn more about AI Invoicing for LandscapersAI Quoting for Landscapers
Create branded landscaping quotes from your service list, captured scope, pricing, GST, and terms, then follow up and convert accepted work.
Learn more about AI Quoting for LandscapersCustomer CRM for Landscapers
Keep landscaping customers, job history, notes, calls, emails, texts, reminders, and upcoming work in one searchable Sophiie CRM profile.
Learn more about Customer CRM for LandscapersAI Email Responder for Landscapers
Sophiie helps landscapers manage email enquiries, draft replies from approved knowledge, ask for missing details, and keep threads organised.
Learn more about AI Email Responder for LandscapersAI Chatbot for Landscapers
A landscaping website chatbot that separates maintenance, clean-up, design, irrigation, and regular service enquiries, captures property details, and stores every conversation.
Learn more about AI Chatbot for Landscapers
Other businesses we serve
Whichever trade you're in, learn more about Sophiie's AI for trade businesses.
Electricians
Calls, quotes and scheduling on autopilot.
Plumbers
Emergency and routine calls, handled 24/7.
HVAC
Service calls and installs booked for you.
Carpenters
Inquiries and jobs booked while you build.
Cleaners
Recurring and one-off bookings, all handled.
Fire services
Compliance visits and callouts, booked for you.
Flooring
Quotes and installs booked while you lay.
Painters
Quotes and bookings sorted while you paint.
Handymen
Every small job captured and scheduled.
Plasterers
Inquiries answered while you're on the trowel.
Pool care
Regular services and callouts, scheduled.
Fencing
Site visits and quotes locked in fast.
Concreters
Pour dates and quotes, no phone tag.
Roofers
Urgent leak calls answered around the clock.
Bricklayers
Quotes and schedules handled between lays.
Arborists
Tree work quoted and booked while you climb.
Builders
Calls and job admin handled at every stage.
Frequently asked questions
Yes. Sophiie can support enquiries, CRM, quotes, scheduling, job notes, reminders, invoices, and follow-ups for both project work and recurring services.
Yes. Job records can include photos, documents, notes, crew assignments, scheduled dates, and job history.
Sophiie supports scheduling and rescheduling workflows. Your team still makes operational decisions around weather and site conditions.
Sophiie can help create quotes from your saved services, product descriptions, pricing inputs, and job details for review before sending.
Keep landscaping projects and routes organised
Use Sophiie to capture site details, send quotes, schedule crews, track jobs, invoice, and follow up customers.