Landscapers

Project management software for landscapers

From first enquiry to scheduled crew work and invoice follow-up

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Project workflows for landscaping teams

Use Sophiie for the office tasks around installs, maintenance, clean-ups, and recurring garden work.

01

Site detail intake

Capture customer goals, access, photos, property notes, preferred timing, maintenance frequency, and quote requirements.

Australian landscaper in a cap leaning on a ute tray taking a phone call on site
02

Quotes from service inputs

Build quotes from your trained landscaping services, products, descriptions, pricing inputs, and terms.

Australian landscaper sitting on a ute tray speaking into a phone outside a brick house
03

Crew calendar management

Schedule design visits, prep days, planting, turf, irrigation checks, and recurring maintenance in the calendar.

Australian tradesperson standing in a doorway reading a message on a phone
04

Job records with photos and notes

Keep before photos, site notes, materials context, assigned team members, status updates, and reminders attached.

Australian tradesperson crouching in a doorway on site using a smartphone
05

Invoices and recurring follow-up

Invoice completed work, sync with Xero, send payment reminders, and set prompts for seasonal or recurring service.

Australian tradesperson in hi-vis taking a phone call beside a brick wall

How it works

Set up Sophiie once, then let the work flow

  1. Train your landscaping workflow

    Add service categories, quote questions, maintenance plans, team availability, service areas, and invoice settings.

  2. Capture the site brief

    Let Sophiie gather photos, property notes, customer goals, timing, and access information from calls or messages.

  3. Quote and schedule

    Create the quote, follow up approval, schedule crews, and keep job details visible.

  4. Track and follow up

    Update status, add photos, invoice completed work, and set reminders for maintenance or seasonal jobs.

Landscaping work mixes projects and repeat service

A landscaping business may quote a garden refresh in the morning, schedule lawn maintenance after lunch, and follow up a retaining or planting project at night. The admin problem is keeping each type of work clear without running separate systems.

Sophiie helps by connecting enquiries, customer records, quotes, schedules, job notes, photos, invoices, and reminders.

Keep the site brief attached

Landscaping jobs rely on site details: access, photos, garden goals, irrigation notes, materials, maintenance frequency, and customer preferences. Sophiie can capture those details during calls, texts, emails, or chatbot conversations and keep them on the job record.

That makes handover easier when a quote becomes scheduled work and a scheduled job becomes an invoice.

Support field decisions without replacing them

Sophiie does not design gardens, calculate structural retaining walls, or make horticultural decisions. It supports the workflow around those decisions: communication, quote preparation, scheduling, job tracking, billing, and follow-up.

For landscapers, that means more of the business can keep moving while the team is on site.

Services & features

All Sophiie services for Landscapers

Other businesses we serve

Frequently asked questions

Yes. Sophiie can support enquiries, CRM, quotes, scheduling, job notes, reminders, invoices, and follow-ups for both project work and recurring services.

Keep landscaping projects and routes organised

Use Sophiie to capture site details, send quotes, schedule crews, track jobs, invoice, and follow up customers.

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