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Landscapers
Job management software for landscapers
Keep landscape projects, maintenance rounds, weather delays, site notes, crew assignments, and invoices visible instead of spread across texts and notebooks.
Learn more about Sophiie's job management software.
Job management for maintenance and project work
Sophiie helps landscaping teams keep the moving parts of outdoor work organised.
01
Enquiry capture for outdoor work
Sophiie can collect property type, service need, access, photos, timing, and customer details for garden cleanups, maintenance, installs, or repairs.
02
Schedules for recurring and one-off jobs
Use job records and reminders for regular maintenance rounds, seasonal cleanups, and project milestones.
03
Crew assignment and status
Track who is responsible, what is booked, what is complete, and what is waiting because of weather, materials, or customer approval.
04
Photos and notes for each site
Attach before-and-after photos, access notes, plant or materials notes, and customer preferences to the job history.
05
Invoices for labour, materials, and extras
Create branded invoices, include line items, sync to Xero, and follow up unpaid work without rebuilding the job later.
How it works
Set up Sophiie once, then let the work flow
Train Sophiie on your landscaping services
Add intake questions for lawns, planting, hardscaping, cleanups, access, photos, and preferred visit windows.
Capture the booking or project request
Sophiie answers landscaping calls and records enough detail to create a useful job, not just a callback task.
Keep crews and sites aligned
Use landscaping schedules, assigned team members, job status, notes, attachments, and reminders for each property.
Invoice and follow up
Turn completed work into line-item invoices, sync to Xero, and use reminders for overdue accounts or return visits.
Landscaping work has two rhythms
Some work repeats every week or month. Other work is a project with site prep, materials, crew days, weather changes, and customer approvals. Both need better records than a string of texts.
Sophiie helps capture enquiries, organise schedules, attach photos and notes, and keep customer history available for each property.
Crew context matters on outdoor sites
Access gates, irrigation notes, plant preferences, material changes, and before-and-after photos all affect the job. When that context sits with the job record, the next crew member does not start from scratch.
Job status and reminders also make it easier to see which work is waiting on weather, materials, or customer confirmation.
Billing follows the work
Completed maintenance, project labour, materials, green waste, and extras can become branded invoice line items. Sophiie can sync invoices with Xero and track payment status.
That gives landscapers a practical flow from enquiry to site work to payment follow-up.
Services & features
Related Sophiie services for Landscapers
6 services
Smart Scheduling for Landscapers
Sophiie checks calendars, applies booking rules, assigns the right crew, and manages landscaping appointments, reschedules, and reminders.
Learn more about Smart Scheduling for LandscapersAI Invoicing for Landscapers
Create branded landscaping invoices, add GST and line items, sync to Xero, track payment status, and send overdue reminders with Sophiie.
Learn more about AI Invoicing for LandscapersAI Quoting for Landscapers
Create branded landscaping quotes from your service list, captured scope, pricing, GST, and terms, then follow up and convert accepted work.
Learn more about AI Quoting for LandscapersCustomer CRM for Landscapers
Keep landscaping customers, job history, notes, calls, emails, texts, reminders, and upcoming work in one searchable Sophiie CRM profile.
Learn more about Customer CRM for LandscapersAI Email Responder for Landscapers
Sophiie helps landscapers manage email enquiries, draft replies from approved knowledge, ask for missing details, and keep threads organised.
Learn more about AI Email Responder for LandscapersAI Chatbot for Landscapers
A landscaping website chatbot that separates maintenance, clean-up, design, irrigation, and regular service enquiries, captures property details, and stores every conversation.
Learn more about AI Chatbot for Landscapers
Other businesses we serve
Electricians
Calls, quotes and scheduling on autopilot.
Plumbers
Emergency and routine calls, handled 24/7.
HVAC
Service calls and installs booked for you.
Carpenters
Inquiries and jobs booked while you build.
Cleaners
Recurring and one-off bookings, all handled.
Fire services
Compliance visits and callouts, booked for you.
Flooring
Quotes and installs booked while you lay.
Painters
Quotes and bookings sorted while you paint.
Handymen
Every small job captured and scheduled.
Plasterers
Inquiries answered while you're on the trowel.
Pool care
Regular services and callouts, scheduled.
Fencing
Site visits and quotes locked in fast.
Concreters
Pour dates and quotes, no phone tag.
Roofers
Urgent leak calls answered around the clock.
Bricklayers
Quotes and schedules handled between lays.
Arborists
Tree work quoted and booked while you climb.
Builders
Calls and job admin handled at every stage.
Frequently asked questions
Sophiie can help organise customer records, jobs, schedules, reminders, and invoices for recurring work. You control how the visits are set up and followed up.
Yes. Job-related photos, documents, and notes can be attached to the job record for site history and customer context.
You can update job status, reschedule work, keep notes, and use customer messaging tools to keep the workflow clear.
Yes. Sophiie's invoicing can create branded invoices, sync them to Xero, track payment status, and send overdue email reminders.
Organise landscaping jobs without losing site context
Use Sophiie to capture enquiries, schedule crews, track job status, store notes and photos, and invoice completed work.