Landscapers

Job management software for landscapers

Keep landscape projects, maintenance rounds, weather delays, site notes, crew assignments, and invoices visible instead of spread across texts and notebooks.

Try freeSpeak to Sophiie
Landscaper tending a garden bed on site at golden hour

Speak to Sophiie

A live demo call from Sophiie. Two minutes, no sales pitch.

Sophiie needs this contact information to contact you about our products and services. Unsubscribe at any time.

Job management for maintenance and project work

Sophiie helps landscaping teams keep the moving parts of outdoor work organised.

01

Enquiry capture for outdoor work

Sophiie can collect property type, service need, access, photos, timing, and customer details for garden cleanups, maintenance, installs, or repairs.

Australian landscaper in a cap leaning on a ute tray taking a phone call on site
02

Schedules for recurring and one-off jobs

Use job records and reminders for regular maintenance rounds, seasonal cleanups, and project milestones.

Australian landscaper sitting on a ute tray speaking into a phone outside a brick house
03

Crew assignment and status

Track who is responsible, what is booked, what is complete, and what is waiting because of weather, materials, or customer approval.

Australian tradesperson standing in a doorway reading a message on a phone
04

Photos and notes for each site

Attach before-and-after photos, access notes, plant or materials notes, and customer preferences to the job history.

Australian tradesperson crouching in a doorway on site using a smartphone
05

Invoices for labour, materials, and extras

Create branded invoices, include line items, sync to Xero, and follow up unpaid work without rebuilding the job later.

Australian tradesperson with a tool belt standing in a doorway taking a phone call

How it works

Set up Sophiie once, then let the work flow

  1. Train Sophiie on your landscaping services

    Add intake questions for lawns, planting, hardscaping, cleanups, access, photos, and preferred visit windows.

  2. Capture the booking or project request

    Sophiie answers calls and records enough detail to create a useful job, not just a callback task.

  3. Keep crews and sites aligned

    Use schedules, assigned team members, job status, notes, attachments, and reminders for each property.

  4. Invoice and follow up

    Turn completed work into line-item invoices, sync to Xero, and use reminders for overdue accounts or return visits.

Landscaping work has two rhythms

Some work repeats every week or month. Other work is a project with site prep, materials, crew days, weather changes, and customer approvals. Both need better records than a string of texts.

Sophiie helps capture enquiries, organise schedules, attach photos and notes, and keep customer history available for each property.

Crew context matters on outdoor sites

Access gates, irrigation notes, plant preferences, material changes, and before-and-after photos all affect the job. When that context sits with the job record, the next crew member does not start from scratch.

Job status and reminders also make it easier to see which work is waiting on weather, materials, or customer confirmation.

Billing follows the work

Completed maintenance, project labour, materials, green waste, and extras can become branded invoice line items. Sophiie can sync invoices with Xero and track payment status.

That gives landscapers a practical flow from enquiry to site work to payment follow-up.

Services & features

All Sophiie services for Landscapers

Other businesses we serve

Frequently asked questions

Sophiie can help organise customer records, jobs, schedules, reminders, and invoices for recurring work. You control how the visits are set up and followed up.

Organise landscaping jobs without losing site context

Use Sophiie to capture enquiries, schedule crews, track job status, store notes and photos, and invoice completed work.

Try free