Can I add my logo to invoices?

Yes. Sophiie's invoicing settings support business branding such as logo, accent colour, and footer messages.

Can Sophiie remind customers about unpaid bills?

Yes. You can configure automated payment reminders for overdue invoices.

Does Sophiie handle payment status?

Sophiie tracks invoice status, and when Xero is connected, paid status can sync back into the dashboard.

AI office manager

Lawn care billing

Sophiie helps turn completed mowing, edging, cleanup, and treatment work into clear invoices with payment tracking and follow-up.

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

Invoices built from real services

Create invoices with detailed line items for mowing, edging, green waste, fertilising, aeration, cleanup, or snow work.

Australian tradesperson on a phone call while crouched at the entry of a house

Flexible billing options

Use fixed-fee jobs, hourly work, recurring services, or customised payment terms based on how each customer buys lawn care.

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Payment status visibility

Sophiie can track invoice status and update payment information from Xero when connected.

Australian tradesperson crouching in a doorway on site using a smartphone

Automated overdue follow-up

Set professional email reminders so overdue invoices are followed up consistently.

Australian tradesperson taking a phone call while crouched beside a glass door on site

Customer records beside invoices

CRM history helps you see the property, past jobs, notes, and communication before answering a billing question.

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How it works

Set up Sophiie once, then let the work flow

Set your billing defaults
Add payment terms, tax rates, numbering, branding, and invoice footer details.
Create invoices after the job
Use the job record or voice invoicing to draft a bill while service details are still fresh.
Send and sync
Send the invoice and, if connected, sync it with Xero for cleaner accounting handoff.
Follow up unpaid work
Let Sophiie send reminder emails based on your overdue settings.

Billing should not be a second job after the lawn work

A lawn care team can complete a full day of mowing, edging, cleanups, and add-on treatments, then still have hours of billing left. The longer that waits, the easier it is to forget the extra green waste removal, the one-off hedge trim, or the customer who changed payment terms.

Sophiie helps you invoice closer to the work. The invoicing tool supports branded invoices, line items, tax rates, payment terms, and footer messages. Voice invoicing can help draft a bill by speaking the customer and services, which is useful when the truck is still parked outside the property.

Recurring work needs consistent follow-through

Lawn care billing often includes a mix of weekly or fortnightly maintenance, seasonal cleanups, treatment programs, and one-off jobs. Sophiie gives you flexible invoice creation and payment reminders so each type of work can be billed clearly.

With CRM and Job Manager context, the invoice does not sit apart from the customer. Notes, job history, communication, and payment status can be reviewed together before your team responds to a question or follows up an overdue account.

A practical billing layer for small operators and growing crews

Sophiie does not pretend billing is only about templates. It is about creating the invoice, sending it, syncing with Xero when configured, tracking status, and following up. That is the part lawn care businesses need to keep moving every week.