Plumbers

Plumber invoicing software for faster billing

Create, send, sync, and follow up from Sophiie

Learn more about Sophiie's job management software.

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Plumber fixing a burst pipe under a kitchen sink

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Missed call from Sarah ChenNew booking confirmed for 1pmVoicemail transcribedWebsite form: bathroom downlightsInvoice #1042 marked paidDeposit received from Amy WuText reply sent to Toby Mercer

Quote request: switchboard upgradeText: are you free Thursday?After-hours call answeredFollow-up sent to Raj PatelCallback scheduled for 9amMissed call returned in 30sAppointment reminder sent

Emma Davies: power out in kitchenNew job card createdMarco Reyes: needs a quoteReminder sent to Tom BradleyPriya Sharma: hot water faultQuote approved: $2,400Review request sent to Dana Lee

Job-based invoice creation

Build invoices from completed plumbing jobs so labour, parts, call-out charges, and notes are captured while fresh.

Australian plumber repairing a sink pipe with a wrench while taking a phone call

Voice invoicing

Speak invoice details after a service visit and let Sophiie populate the invoice fields for review.

Australian tradesperson taking a phone call while crouched beside a glass door on site

Branded invoice settings

Add your logo, accent colour, footer notes, GST, payment terms, and invoice numbering preferences.

Australian tradesperson in a hi-vis shirt on a phone call outside a brick house

Xero sync and payment visibility

Send invoice data to Xero and keep payment status visible in Sophiie when connected.

Australian tradesperson standing in a doorway reading a message on a phone

Overdue invoice follow-up

Set professional reminders so unpaid plumbing invoices do not rely on awkward manual chasing.

Australian tradesperson leaning against a ute answering a phone call on site

How it works

Set up Sophiie once, then let the work flow

Configure invoice settings
Set GST, payment terms, branding, invoice numbering, default notes, and Xero connection options.
Use the completed job as source
Review job notes, parts, labour, customer details, and approved work before creating the invoice.
Send and sync
Create the invoice in Sophiie, send it to the customer, and sync to Xero when enabled.
Let reminders do the chasing
Track payment status and use scheduled reminders for unpaid invoices according to your rules.

Plumbing invoices should not pile up at night

Many plumbers finish the day with the work complete but the billing unfinished. A few call-outs, a hot water repair, a drain clean, and a tap replacement can turn into a stack of invoices waiting for the owner after dinner. Sophiie shortens that delay.

Job records, customer details, notes, and invoice tools are connected so the invoice can be created closer to the time the work is done.

Use the job record, not memory

Sophiie supports line items, GST, branding, payment terms, and footer notes. Voice invoicing can help when you are moving between jobs and want to capture the bill before details fade. Xero sync keeps the accounting workflow aligned where connected.

This makes billing more reliable without making Sophiie a replacement for accounting advice or your bookkeeping system.

Payment follow-up without the awkward list

Once invoices are sent, Sophiie can track status and send reminders for overdue payments. That is useful for small plumbing businesses where cash flow depends on consistent follow-up.

The customer record also keeps the invoice connected to the original job and communication history, which makes payment conversations easier to handle professionally.

Services & features