Jobs organised. Team dispatched. No sticky notes.
Sophiie tracks every job from enquiry to completion, auto-assigns your team based on availability, and keeps everyone updated with real-time progress tracking.
AI OFFICE MANAGER
An AI office manager from first inquiry to final invoice, done!
Sophiie manages your jobs, quotes, invoices, and scheduling automatically, so you can focus on the work that matters.
12hrs+ - Admin time saved every week
3x - Faster quoting and invoicing
Zero - Missed follow-ups
7 days - Most tradies see ROI in a week
One platform. Every front-office task. Fully automated.
From quoting and invoicing to scheduling and follow-ups, Sophiie handles the admin that keeps you stuck at your desk instead of on the tools.
Quotes sent before the customer calls someone else
By the time you've finished your coffee, Sophiie has already pulled your rates, built the quote, and sent it.
Quote #1042Ready
Labour, 3hrs × $85$255.00
Rheem 250L unit$1,450.00
Subtotal$1,705.00
GST$170.50
Total$1,875.50
Your calendar runs itself
Sophiie syncs everything to Google or Outlook, manages your team's availability, and sends job confirmations and reminders to customers automatically.
Your crew
Franco Ricci
Builder, available today
May schedule
Blocked drain
7:00 AM7:45 AM8:30 AM · [Customer name]3:30 PM5:00 PM
Reno quote
6:45 AM8:00 AM2:00 PM · [Customer name]4:15 PM5:30 PM
CancelDispatch
Get paid faster without chasing payments
Sophiie generates professional invoices from completed jobs, syncs them to Xero, tracks who's paid and who hasn't, and sends reminders before you have to ask.
Invoice 1SentPartially paidDue in 12 days
SummaryCustomerChris Manning
Issued26 May 2026
Due9 Jun 2026
Invoice total$8,950.00
Amount paid$4,000.00
Balance due$4,950.00
Bank transfer26 May 2026$4,000.00
Sophiie books jobs on the call, not after it
No more forgetting to call back, no double-bookings, no lost jobs.
Toilet replacementJOB-1045Confirmed
Your AI office manager that never clocks off
After every customer interaction, she automatically creates follow-up tasks so nothing falls through the cracks.
Turn website visitors into booked jobs
Every lead handled, even when you're asleep.
Action log
Web form submittedWebsite, Book a plumber2d ago
Triaged as bathroom vanity quote2d ago
Contact details capturedFrom the form fields2d ago
Every customer, every job, every conversation in one place
Sophiie keeps a complete record of every customer interaction — calls, texts, emails, and jobs — so you always know the full picture before you pick up the phone.
Sarah ChenBondi, NSW · Customer since Mar 2024
Inquiries6
Hot water leak4hBooked Pete for 1pm today.
Website booking request2dWebsite form: bathroom vanity swap, quote request, prefers weekday mornings.
Follow-up on last week's repair25 MayPete returned to check the previously repaired joint. All holding well - no further action needed.
Speak to Sophiie
A live demo call from Sophiie. Two minutes, no sales pitch.
“Since using Sophiie AI, it's streamlined everything, calls, emails, enquiries and admin are handled quickly, and nothing slips through the cracks as much anymore. It's honestly saved us so much time and made the business run more efficiently.”
Where the AI office manager fits your trade
Most of these pages apply the office manager to a single trade. Start with the admin that's keeping you off the tools.
Concrete crews can use Sophiie asset tracking for concreters to record which pump and formwork belong with each pour or repair.
When each electrical job needs its own ladders and testers, asset tracking for electrical businesses explains how those equipment notes stay beside the schedule.
Blocked drains often need the jetter and camera on the ute, and asset tracking for plumbing businesses is about recording that gear against each job.
Fence contractors get a plain account of time and expense tracking for fencing businesses, including where it stops short of payroll software.
When a supplier lead time shifts or trims go missing, inventory for flooring businesses keeps material questions on the job record ahead of install day.
A part note buried in a call summary slows the technician, so Sophiie inventory management for HVAC businesses keeps materials conversations with the job.
For crews working off pickup notes and load details, Sophiie fleet tracking for junk removal businesses covers crew schedules and completed-job history.
Remediation businesses losing context between the first enquiry and the invoice can weigh up front-office mold remediation software.
Office-to-technician handoffs are what Sophiie fleet for pest control businesses covers, keeping job notes and customer updates with each booking.
Rather than acting as a warehouse system, Sophiie inventory for pest control businesses is about treatment jobs arriving with better notes.
Gear lists shouldn't live in someone's head, and Sophiie equipment tracking for pressure washing businesses covers putting them on the job record.
Stains and pets change the job, so software for carpet cleaners covers capturing those details before your team confirms the price.
Surface type and site access tend to arrive in fragments, which software for paving contractors pulls onto one record before the job is priced.
For window cleaners, software that keeps window-cleaning days workable means access notes stored and admin that follows each job through to invoice.
Whatever trade you run, job management software for trades follows each job from first enquiry through to completion.
Browse AI Office Manager by trade
Electricians
Plumbers
HVAC
Landscapers
Lawn care
Carpenters
Cleaners
Window cleaning
Flooring Specialists
Painters
Handyman Services
Pool Care
Fencing Contractors
Concreters
Roofers
Arborists
Solar installers
Mould and water damage restoration
Pest control
- AI Pest Control Software
- Commercial Pest Control Software
- Enterprise Pest Control Software for Multi-Site Service Teams
- Pest Control Business Software
- Pest Control Management Software for Growing Routes
- Pest Control Service Software for Daily Operations
- Pest Control Software for Calls, Jobs, and Follow-Ups
Appliance repair
Auto detailing
Junk and rubbish removal
Locksmiths
Pressure washing
Lawn care and snow removal
All trades
Questions tradies ask us
Sophiie tracks every job from first enquiry to completion. She auto-assigns team members based on availability and skills, syncs schedules to Google or Outlook calendar, and sends job confirmations and reminders to your customers automatically.
Yes. Sophiie can build itemised quotes from your rates, turn approved quotes into jobs, generate invoices from completed work, and track payment status.
Yes. Sophiie can sync invoices and payment status with Xero or QuickBooks so your office records stay aligned with your accounting workflow.
AI-generated tasks are follow-ups, quote sends, booking confirmations, and payment reminders created automatically from calls, webforms, quotes, and job activity.
Yes. Your team can see assigned jobs, customer details, reminders, and progress updates so everyone works from the same office system.
Ready to automate your back office?
Sophiie answers, books, quotes, invoices and follows up, so you stay on the tools.